The most important thing is that a VDR can be used by anyone -whether executives at the top of the chain working on M&A deals HR departments charged with keeping employee records, project managers responsible for different aspects of business operations, or even internal employees that need to share files and data with contractors outside the company — to accomplish their tasks in a secure manner and efficiently. This is especially important for companies that rely on the protection of sensitive data and valuable intellectual property to ensure their success.

The best VDR and document management system gives you a powerful set of features that make the due diligence and dealmaking process smooth and efficient. These include document indexing, search features based on text and metadata, as well as easy tools for creating and managing documents and folders. This includes automatic renumbering, endless scrolling and favorites. Software features to consider include an activity tracker with a versioning system and a robust document tracker.

A well-designed folder structure consistent naming and access rights are crucial in ensuring that a project or deal runs smoothly. A good VDR will allow you to assign granular access rights to documents and folders according to role and duties. The go to the website VDR will also provide statistics about who viewed and printed each document.

The most secure VDRs ensure that all sensitive information is protected both in storage and while it is being transferred. This is an absolute must for ensuring compliance with privacy laws and preventing unauthorized access.